The MPF Purchase Order Process is a streamlined and efficient way to get your orders processed and delivered. The process begins with the MPF Sales Team carefully reviewing your purchase order and assigning a new MPF Part Number. The Contract Review Team then uploads all essential order details into the MPF system, and the order proceeds to the Engineering department for final approval. The Engineering team assigns a comprehensive Bill of Materials (BOM), and our Sales Team seeks final drawing approval from the customer. Once the customer approves the drawing, the Materials Department initiates a Work Order and carefully manages the procurement and manufacturing process to ensure prompt delivery.
The First Step in Initiating a Purchase Order
When a purchase order is received, the MPF Sales Team reviews it and assigns a new MPF part number. This part number is used to track the order throughout the manufacturing process. The Sales Team then moves the order to the MPF Materials Department, where the Contract Review Team uploads all of the information into the system, including billing, shipping, part description, part number, and customer contact information. The newly entered orders are then sent to the MPF Engineering department for final approval.
Here is a more detailed explanation of each step
- Our Sales Team reviews the purchase order to ensure all the information is correct.
- Then, Sales Team assigns a new MPF part number to the order. This part number will be used to track the order throughout the manufacturing process.
- Once that’s done, the Contract Review Team uploads all of the information from the purchase order into the system. This includes billing, shipping, part description, part number, and customer contact information.
- And finally, the Engineering department received the purchase order for final approval. The Engineering department will review the order to ensure it meets all the specifications.
Assigning a Bill or Materials to Part Numbers
The Engineering department will assign a Bill of Materials (BOM) to the new part number. A BOM is a list of all the components needed to manufacture a product. The Engineering department will go step by step through each dimension of the product to confirm that it meets all of the standards. Once this is complete, the order will be sent back to the sales team to receive final drawing approval from the customer.
What the Engineering department will do in this step
- First, they will review the purchase order to ensure all the information is correct.
- Then, the team will create a BOM for the product. This BOM will list all of the components needed to manufacture the product and the quantity of each component.
- The team will then Review the BOM to ensure it meets all the specifications.
- And finally, they will send the BOM back to the sales team for final drawing approval from the customer.
Once the customer has approved the BOM, the order can be moved to the next step in the process.
Requesting Final Drawing Approval
The sales team will then ask the customer for final drawing approval. This means that the customer will need to review the product’s design and ensure they are happy with it. Once the customer approves the design, the order will be returned to the materials team.
The materials team will then decide on an estimated ship date based on the lead time. The lead time is the amount of time it takes to manufacture the product. The materials team will also send the customer an order confirmation. This confirmation will include all of the details of the order, such as the product description, quantity, price, and estimated ship date. Once the customer has approved the design and the materials team has determined the lead time, the order can be moved to the next step in the process.
Starting the Work Order
The materials department will now start a Work Order. The materials department will first determine whether they have all of the necessary components in stock. If they do, they will pick the parts and put them on the factory floor for manufacturing. If the material department doesn’t have all the necessary components, they will procure them for production.
Once the components have arrived, they will be received, inspected, and cleaned. This ensures that the components are of the correct quality and that they are free of defects. Once the components have been received, inspected, and cleaned, they are sent to the factory floor.
Issuing the Work Order
We then issue a Work Order. This Work Order will outline the steps that need to be taken to manufacture the product. It will include the following information:
- The product description
- The quantity of the product
- The materials needed to manufacture the product
- The steps that need to be taken to manufacture the product
- The estimated completion date
Once we receive the completed purchase order, manufacturing will begin. To submit a purchase order or to learn more, give us a call.
